Introducing FileSmart: making your organisation's information work as hard as it should

Ask anyone in your organisation how long it takes to find a specific document, and you’ll probably get a shrug rather than a straight answer. That’s not because anyone’s being careless. It’s because information today lives everywhere: SharePoint, shared drives, email inboxes, personal folders, and boxes of physical files in an archive somewhere. Nobody designed it to work this way, but it just grew, one system and one workaround at a time. 

The problem no one quite gets round to fixing

The volume of unstructured data inside businesses is growing faster than most organisations can manage it. That would be a manageable inconvenience on its own, but it’s becoming a much bigger issue for two reasons. 

First, every new vendor or platform promising to “solve” information management usually adds another system to an already crowded IT environment, rather than making the existing one work better. Second, and increasingly urgently, businesses that want to make real use of AI need something most of them don’t have yet: information that’s accessible, structured, and governed properly in the first place. You can’t automate your way out of chaos, you have to fix the chaos first.

A different way of thinking about the problem 

FileSmart starts from a different assumption: most organisations don’t need another platform. They need to get more out of the one they’ve already invested in. 

Most businesses already run on Microsoft 365. FileSmart is built to work inside that environment, rather than alongside it. It converts SharePoint into a genuine, enterprise-grade records management system, and then extends outward, through add-ons, integrations, and intelligent automation, to bring physical records, legacy files, and everyday digital documents into one place. All without your data ever leaving the environment you already trust and already manage. 

That means no migration project, no second login, no parallel system for your team to learn alongside the one they already use every day. 

Backed by over 25 years of getting this right

FileSmart is part of OASIS Group, Europe’s largest privately owned records management business. For over 25 years, OASIS has helped organisations rethink how they store, manage, and protect their information, from physical archiving and scanning through to digital transformation. FileSmart is the next chapter of that expertise: built for a world where “digital” isn’t a department, it’s the default. 

What this actually changes day to day

Once your information is properly connected, a few things start to shift: 

• Decisions get faster. People can find what they need, in whatever format it’s in, without raising a request and waiting for someone else to dig it out. 

• Security gets simpler, not harder. Everything runs on Microsoft 365’s existing permissions and audit trails, so access stays tightly controlled without extra overhead. 

• Physical and digital stop being separate problems. Paper records get digitised and catalogued alongside everything else, so nothing lives in a filing cabinet that everyone forgets about until it’s needed urgently. 

• Costs quietly go down. Duplicate files, outdated versions, and unnecessary storage all start to disappear, along with the time people waste working around them. 

Why now

Every organisation is under some version of the same pressure right now: do more with the same resources, prove compliance more easily, and be ready to make use of AI rather than watch competitors get there first. None of that is possible if the information underneath it all is scattered, inconsistent, or hard to trust. 

FileSmart doesn’t ask you to rebuild your systems or retrain your teams. It asks you to make better use of what you already have. 

Curious what that could look like for your organisation? Book a demo to see FS Core in action, or build your own package of add-ons, integrations, and services to match exactly what you need.