Accounts paid,
painlessly
Invoices processed. Approvals tracked. Audits passed.
And all without you lifting a finger.
The challenge
You're receiving invoices via five different channels, manually keying data into systems that don't talk to each other and wasting time chasing elusive managers for approvals. Suppliers are calling. Month-end is coming. And somewhere in a colleague's inbox sits an invoice that should have been paid last week.
Invoice overload
You’re billed via email, post, and shared drives with no single place to capture and track progress.
Endless rekeying
Hours are lost to manual data entry that a machine could handle in seconds.
Data black holes
You can’t see who’s holding up approvals or easily find information for audits.
The solution
As soon as an invoice lands, from any channel, FileSmart gets to work. AI-powered extraction automatically pulls out vendor details, line items, amounts, and VAT. Three-way matching against your POs and receipts catches discrepancies before they ever reach an approver.
Handle global payments
Multi-currency and multi-VAT handling means international invoices don't slow you down.
No additional systems
The whole process lives inside Microsoft 365, so there's nothing new to learn, no migrations, no system switching.
Keep human oversight
An exceptions queue gives your team control without creating a bottleneck for everything else.
Feel the FileSmart difference
for Accounts Payable
Instead of processing invoices, you're managing exceptions. Instead of chasing approvals, you're monitoring a dashboard. Your team focuses on supplier relationships and cash flow strategy - because the system handles everything else.
Less
time wasted
Invoice processing time drops from days to hours.
Less
manual effort
No more manual data re-entry. Audit-ready records are always on.
Better commercial
relationships
When a supplier calls, you know exactly where their payment stands, instantly.