Gateway

Manage your paper archive alongside your digital documents
with a secure, simple API

Access your offsite paper records
as easily as your digital files

Searching for, requesting and updating documents stored offsite can be a slow,
manual process. With FS Gateway you can manage everything stored with our
parent company OASIS from within your FileSmart system.

No more workarounds

Replace fragile GUIs or manual calls with a stable API for high-speed, high-volume requests.

The full picture, instantly

Real-time inventory management of your paper archive alongside your digital documents.

Stay on top of security

Track status updates, apply retention rules and enforce role-based access authorisations.

Bring your outsourced paper
archive closer than ever

Your paper documents might be stored at our parent company OASIS’s professional facilities, but with FS Gateway you can search, update, track and manage them as easily as if they were on your desk.

Intuitive user
experience

No need for teams to learn a new system:

Manage paper archives from within FileSmart
Built on familiar Microsoft  365 tools
No need to switch between platforms

Easy search
and retrieval

Offsite paperwork becomes easy to manage, just like  digital files:

Query items, check availability, request deliveries
Make updates and track status in real time
Automate workflows, scanning and approvals

Keep information
secure

Lock down permissions and comply with regulations:

Control access with user roles and permissions
Automatically enforce document lifecycle policies
Keep track of items for collection and delivery

What’s included

Inventory search and management

Query items, check availability and update item details. Perform precise searches with filters, pagination, and retrieve complete item histories. Update inventory items securely and validate preassigned labels for accuracy.

Work order management

Create, update, and keep track of work orders for pickups, deliveries, and item actions.

Customer and site management

Access customer hierarchies, sites and departmental data. Instantly find customer and department details linked to the logged-in user.

Real-time status updates

Get current and last item statuses and eligibility for actions.

Automate activities

Automate document handling to reduce manual errors and speed up processes. Enforce lifecycle policies automatically.

Why choose FileSmart?

Information, joined up

FileSmart is delivered by OASIS, the information management experts. We’ll keep data flowing across your organisation so nothing falls through the cracks.