Digitise

Get valuable information out of filing cabinets and into digital
workflows with high speed, accurate, secure digitisation.

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Break free from paper-based processes

Hardcopy documents clog up business operations – wasting time, slowing digital
transformation, and introducing data protection risks.

Remove data silos

Convert physical documents into structured digital records to search and share information across locations.

Cut storage costs

Digitise paper archives to release precious office space that can be repurposed or relinquished to save costs.

Comply with regulations

Make it easier to stay compliant with a secure chain of custody and digital audit trails.

Digitisation doesn’t have to be difficult

Our end-to-end service takes the pressure off back-office teams,  records managers and organisations with paper-heavy processes.

High volume
scanning

Free up space with our high-volume scanning service:

Digitise your document library and access it through FileSmart
OCR (optical character recognition) for easy searching
Originals stored offsite, returned to you or securely destroyed

Legacy or
oversized formats

Digitise delicate, archival or outsized items:

Documents up to several feet wide, like maps and blueprints
Libraries of bound books, ledgers and historical papers
Legacy formats like microfiche and microfilm

Secure
shredding

Feel confident in your compliance procedures:

Any out-of-date or unnecessary paper can be shredded
Confidential destruction by specially-trained operatives
Receive a Certificate of Destruction for your audits

What we can include in the service

Sentence introducing the full feature set the bolt on has to offer.

Collection

We’ll collect your documents in our GPS-tracked vehicles and take them to one of our 70+ scanning locations.

Preparation and quality control

We’ll sort, prepare and de-staple your papers; rotate and de-skew image files; and apply quality-assurance-driven procedures with pre-agreed accuracy targets.

Scanning

We’ll scan your documents with our IBML Fusion HD scanners which offer the highest throughput available on the market.

Structure

We’ll index your scanned documents and use optical character recognition (OCR) to make them searchable by keyword, reference, or metadata.

Certification

Our scanning locations are covered by BS 10008, meaning your digitised information can be used in legal proceedings if needed.

Digital delivery

We’ll deliver the digital files back into FileSmart for easy access and data security.

Storage and shredding

Once digitised, we can store your hardcopy originals in one of our secure, climate-controlled records centres. We can confidentially destroy out-of-date or unnecessary paperwork, CDs, DVDs and credit cards; with shredded paper recycled in the UK.

Chain of custody

We’ll provide a secure chain of custody from start to finish.

Why digitise documents with FileSmart?

Information, joined up

FileSmart is delivered by OASIS, the information management experts. We’ll keep data flowing across your organisation so nothing falls through the cracks.