AI-AutoRedact

AI-powered redaction to accurately protect
sensitive data at scale, within Microsoft 365.

Slash redaction times from weeks
to hours for HR, legal and compliance

Redacting sensitive information for SAR (subject access requests), FOI
(freedom of information), and other disclosures used to be a painstaking, manual
process. Not any more.

Remove the burden
from teams

Correctly identifying fields to be redacted, while not blanking out too much, swallows up time and creates stress.

Hit regulatory
deadlines

Manually redacting hundreds, or sometimes thousands, of pages risks critical deadlines being missed.

Increase accuracy
confidence

Relying on people to maintain 100% accuracy under pressure invites mistakes – while technology can process at speed without error.

The perfect balance of
AI and human oversight

FS AI-AutoRedact automatically detects PII data like addresses,
email addresses, and bank details, which users can then review
and approve for redaction within Microsoft 365.

Identifies
PII at scale

The system detects PII for teams to approve for redaction, including:

Names, addresses, email addresses
Telephone numbers, national identification numbers
Bank account and credit card details

Highly accurate
across formats

Reliably spots sensitive data, redacts exactly what is needed, nothing more, nothing less

Handwritten content
Old paper scans
Unstructured and structured data

One system,
multiple applications

Easy to configure for different requirements, such as:

Redact only third-party information for SARs
Identify financial identifiers for disclosure requests
Flag payroll or performance data for HR processes

What’s included

Advanced machine learning and OCR

Using advanced machine learning and optical character recognition, the system automatically scans documents and identifies sensitive information across a wide range of PII categories. ICR recognises handwritten content and signatures, ensuring annotations and signed sections are handled with the same diligence as typed material.

Multiple formats

Processes a wide range of document types, from structured forms and HR records to unstructured documents. FS AI-AutoRedact performs equally well across old paper scans, making it suitable for deployment across your entire document estate.

Easily configurable

FS AI-AutoRedact allows organisations to define precisely which PII categories should be removed for each workflow. This granular flexibility allows the same system to support multiple processes without complex reconfiguration.

Minimisation of false positives

The system achieves a high F1 score, balancing precision and recall; meaning sensitive data is reliably identified while minimising false positives that could over redact documents

Allows for human review

Staff move from manually hunting for data to simply reviewing AI suggestions – fundamentally changing how organisations fulfil their information‑disclosure obligations.

Why choose FileSmart?

Information, joined up

FileSmart is delivered by OASIS, the information management experts. We’ll keep data flowing across your organisation so nothing falls through  the cracks.